Community Manager
A Professional Management System that Transforms the Administration of Organizations, Scientific Societies and Communities
Developed by Gabriel Agustín Garay Opaso, CEO of Visibles World
Discover MoreRevolutionary Features
A complete system that transforms the management of memberships, events and communications
Complete Events System
Comprehensive management with public and private routes, granular access control and an advanced registration system.
Enterprise-Level Security
5 visibility levels, robust access control, protected API and complete audit logging for maximum security.
Modern Responsive Interface
Adaptive design with an intelligent 2-column layout, automatic poster detection and optimized navigation for mobile and desktop.
Advanced Protected Videos
Custom player with play/pause, seek and volume controls, auto-hide and protection against YouTube recommendations.
Powerful Administration Panel
Advanced event editor, real-time file management, editing modal and granular permission system.
Automatic Backup System
Complete system backup with optimized compression, automatic cleanup and detailed restoration documentation.
Key Benefits for Your Organization
Discover why Community Manager is the solution you need
Time Savings
Complete process automation, centralized management and optimized workflows that reduce administrative time by 85%.
Cost Reduction
Elimination of manual processes, error reduction and efficient resource management that directly impacts the budget.
Guaranteed Security
Granular access control, complete auditing and data protection that meets enterprise security standards.
Analytics and Reports
Complete dashboard with real-time metrics, customizable reports and insights for strategic decision-making.
Integrated Community Benefits
Transform your organization into a connected and engaged digital community
Automatic Engagement
Automatic birthday greetings, dues reminders and event notifications keep members connected and engaged.
Two-Way Communication
An automatic messaging system that encourages active participation and keeps all community members informed.
Community Celebrations
The organization's anniversary, birthdays of the month and special events create moments of connection and belonging among members.
Networking
Events, interest groups and member profiles facilitate the creation of professional and personal networks within the community.
Sustainable Growth
Automated processes and efficient management allow the community to grow without increasing the administrative workload.
Personalized Experience
Each member receives relevant and personalized information, improving their experience and sense of belonging to the community.
Problems We Solve
We turn administrative challenges into growth opportunities
Critical Challenges
- Disorganization of member information
- Manual and slow administrative processes
- Opportunities for improvement in communications
- Challenges in the transition between boards
- Difficulty managing scientific events
- Loss of historical information
- Manual communications prone to errors
Our Solutions
- Centralized and secure database
- Automation of administrative processes
- Personalized and automatic communications
- Intuitive management panel
- Integrated events system
- Preservation of institutional knowledge
- Optimized workflows
System Screenshots
Intuitive interfaces that transform the management experience
Member Dashboard
Personalized view with relevant information, membership status, upcoming events and access to exclusive resources.
Administrative Panel
Comprehensive management tools for reviewing applications, managing events, controlling payments and generating reports.
Event Management
Complete system for creating, registering for and tracking scientific events with exclusive material for members.
Membership Control
Efficient management of applications, data updates, dues control and generation of digital credentials.
Email System
Real SMTP configuration, customizable templates and complete logs of all automatic communications.
Customizable Membership Card
Generation of membership cards with configurable image, without QR codes and customizable professional design.
Transformative Impact
Quantifiable results that transform your organization's operations
85%
Reduction in administrative time
$6,500
Savings vs. commercial solutions
98%
Efficiency in managing applications
100%
Process automation
Transformation of Key Processes
Competitive Advantage
How our solution outperforms the market alternatives
| Feature | Community Manager | Generic Solutions | Traditional Development |
|---|---|---|---|
| 100% Customization | ✓ | ✗ | ✓ |
| Incremental development | ✓ | ✗ | ✗ |
| Monthly service model | ✓ | ✗ | ✗ |
| Direct support with the developer | ✓ | ✗ | Varies |
| Perfect integration with the website | ✓ | ✗ | Varies |
| Private and secure server | ✓ | Varies | Varies |
| Unlimited scalability | ✓ | ✗ | ✓ |
Development Process
Like a precision medicine, our software follows a rigorous development cycle
Needs Identification
We detect opportunities for improvement or new features specific to your organization.
Laboratory Development
Meticulous coding in a controlled environment, with continuous unit testing.
Controlled Testing
Thorough verification of each component and its interactions in a testing environment.
Progressive Validation
Testing with the board, the communications team and a pilot group of 20 people.
Controlled Launch
Controlled deployment only after passing all testing phases.
Continuous Monitoring
Constant performance monitoring and immediate response to any incident.
Important: Complete Development Cycle
As with a medicine, any modification to the system requires following this complete cycle. This entails a development and testing time of at least 3-4 weeks. Our system operates with a complex database and interconnected automated processes, so each change must be rigorously evaluated to guarantee its safety and effectiveness.
Complete System Features
Discover everything our comprehensive solution includes
Complete Membership Management
✅ Public Applications
- Public form with 25+ fields
- Automatic validation of Chilean RUT
- Secure storage in the database
- Initial status: pending
✅ Administrative Review
- Review panel with advanced filters
- Approval/rejection with mandatory reason
- Automatic creation of users and members
- Automatic confirmation emails
✅ Member Management
- 68 columns of data per member
- Complete profile editing
- Membership status control
- CSV export with all the data
✅ Personalized Dashboard
- Personalized view for each member
- Payment and dues status
- Event history
- Editing of personal data
Integrated Events System
✅ Creation and Management
- Types: In-person, Online, Hybrid
- Maximum capacity control
- Maximum 2 simultaneous active events
- Statuses: Active/Inactive
✅ Registrations and Participants
- Automatic registration for members
- Restriction by payment status
- Real-time attendance control
- Duplicate prevention
✅ Export and Reports
- Complete CSV of participants
- Attendance statistics
- Data for certifications
- Complete history per member
Automatic Communications
✅ Automatic Emails
- Membership approval with access details
- Rejection with a customized reason
- Confirmation of application received
- Status updates
✅ Scheduled Reminders
- Reminders of pending dues
- Automatic birthday greetings
- Notifications of upcoming events
- Personalized mass communications
✅ Real SMTP Configuration
- Server: mail.Visibles World.cl:465 (SSL)
- User: socios@Visibles World.cl
- Complete logs of sent emails
- Customizable HTML templates
Celebrations and Reminders
✅ Birthdays of the Month
- Shows the first 4 birthday celebrants
- Dropdown to see all birthdays
- Month names in Spanish
- Automatic greeting emails
✅ SEOC Anniversary
- Special date: August 4
- Dynamic statuses based on proximity
- Special message on the anniversary day
- Automatic countdown
Security and Automation
✅ Access Control
- 5 visibility levels
- Roles: Member, Admin, Super_Admin
- Authentication by RUT
- Automatic initial passwords
✅ Automatic Processes
- Daily cron jobs for validity
- Automatic suspension for overdue payments
- Automatic reactivation upon regularization
- Complete audit logs
✅ Advanced Database
- 8 main tables + 1 view
- MySQL stored procedures
- Custom functions
- Combined view of 68 columns
Customization and Membership Card
✅ Customizable Membership Card
- Image configurable from admin
- Replaces emoji and initials
- Formats: PNG, JPG
- Real-time configuration
✅ Advanced Configuration
- Complete configuration panel
- Logo customization
- Email configuration
- System parameters
Exclusive Advantages
What makes our solution truly exceptional
Developed by Gabriel Agustín Garay Opaso
With more than 20 years of experience in technological integration and communication, the CEO of Visibles World brings his personal expertise to every aspect of the system.
Guaranteed Continuity
The same developer who created and maintains your website has designed this system, ensuring perfect integration and visual and functional coherence.
Flexible Service Model
Incremental development within a fixed monthly fee, allowing it to evolve according to needs and budget.
Modular Architecture
A system that grows with you. It incorporates new features as needs evolve, without replacing what already works perfectly.
Dedicated Server
Maximum security and confidentiality. All information is stored on a private server with direct management and advanced protection protocols.
Integrated Digital Ecosystem
A unified digital experience that connects all touchpoints and generates valuable insights for strategic decision-making.
Ready to Transform Your Organization?
Join the organizations that are already harnessing the power of Community Manager
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